September 10, 2023

CFM Updates - August 2023

This month we added 20 new features and 18 enhancements to CFM. We present our highlights of August.

By Maximilian Hagemann

CFM Updates - August 2023

We are continuously upgrading Cloud Fleet Manager, adding new functionality, enhancements and improving the overall usability. With this article, we would like to give you a brief overview of some of the greater edits to the system. For a comprehensive overview of all changes, you can visit the “What’s New” report in Cloud Fleet Manager at any time to see what exactly happened in each of our modules.

New features and enhancements

CFM Cashbox & Bonded Store makes it much easier to handle cash on board. Just set up your default currency cashboxes ashore and synchronise to your fleet. For a smooth transition from paper to digital work, your crew only needs to register the initial balance and is immediately ready. Cashbox allows you to keep track of all cashbox transactions and raise a cash to master request when new money is needed. Bonded Stores seamlessly integrates with Cashbox and assists you to register all transactions in your on-board shop.

  • An option to specify the date of a balance check has been added. This ensures both flexibility and security in operations.

CFM Crewing is your one-stop solution to handle all crew-related tasks centrally and in an intuitive way. From master data management of seafarers, planning the crews on board as well as their relief, the management of working and rest hours of the crew up to managing payrolls, everything can be done in one single solution.

  • Enhanced automation has been added to the crewing module. When a seafarer's embarkation or disembarkation date aligns with an existing schedule at a selected port, crew changes are now automatically generated. If no matching schedule is found, the system smartly creates a new crew change for the selected port.

  • The seafarer search was extended with the new criteria ‘Gender’. Applying this filter criteria will be reflected in the export.

  • Users will now receive a dedicated notification when seafarers create, update, or remove a document or its associated attachments. This enhancement ensures timely updates and heightened awareness of seafarer-related documentation changes.

  • A new section for 'CBA Types' has been incorporated into the Miscellaneous subtab of the Settings tab. This addition paves the way for configuring collective bargaining agreements, ensuring better organization and management of such agreements.

CFM Inspections & Audits lets you easily prepare and manage pending inspections. With extensive planning features and the option to create templates for your questionnaires, CFM Inspections & Audits makes sure that you are always best prepared for upcoming inspections and have a complete overview of all tasks.

  • The alert system has been amplified. Users now receive a tailored notification when a report is generated for a vessel that falls within their primary or backup responsibilities, ensuring timely actions and responses.

CFM Maintenance allows you to plan your maintenance work centrally, precisely and according to your requirements. It gives you full visibility of your fleet status and lets you regain control over the maintenance jobs of your fleet.

  • A new ‘Critical Equipment’ report has been introduced. Users can now access a streamlined list showcasing all of a vessel’s equipment marked as 'critical'. This enhancement ensures informed decision-making and effective prioritization of maintenance tasks.

  • In Component Transfers, the 'Schedules' drop-down menu has been enhanced to display the date range of a schedule, offering users more clarity and efficiency in their selections.

CFM Partner Portal gives you the option to let your partners, investors and contractors securely access, read-only internal information. Easily share relevant data like vessel schedules, crew lists and contact details. By making your partners part of internal processes, collaboration becomes more efficient and productive. Just share the individual login details and your partners can easily access data by desktop or mobile browser. Exchange of information via email will be a thing of the past.

  • Within the 'Crewing' subtab, a text filter has been introduced. Users can now input specific search criteria, streamlining the process of filtering for seafarers and enhancing search efficiency.

CFM Purchase provides you with all sections of the purchasing process at one point in an intelligently structured manner, gives you full control over your budgets and allows your suppliers to work directly with this information. Thanks to an intuitive dashboard that features the most relevant information and upcoming tasks, CFM Purchase always focuses on what is important and streamlines the complete purchasing workflow.

  • Suppliers can now seamlessly export inquiries into an Excel format. Within this exported file, they can populate item prices, reference numbers, and validity periods. Upon importing this file back into our system, the platform will automatically incorporate these prices. An added advantage: this file can double as a quotation offer, automating the quotation process for suppliers.

  • In the order template, the ‘OrderItems’ table now includes a new field specifically for requisition remarks, enhancing detail and clarity in the purchase process.

  • Comments can now be directed to specific requisitions using a newly introduced API call, streamlining communication and collaboration in the procurement process.

  • The budget group icons within the settings have been refined to provide supplementary details, such as information on spare parts or indications if they are concealed from vessels.

  • A dedicated quick search has been introduced, activated by pressing ‘Alt + p’. This feature streamlines the search process for requisitions, inquiries, and beyond, ensuring faster access to essential information.

  • A new setting has been rolled out, enabling users to determine if orders require approval prior to being exported. This addition provides greater control over the order management process.

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